SCOPE OF THIS CHAPTER
This chapter provides a procedure for agencies about the investigation of complex and organised abuse and information about what action they should take if they suspect such abuse. All agencies, including those from the voluntary and community sector, who may be asked to contribute to complex abuse investigations, need to ensure that they follow this procedure. Registration authorities should also adhere to this procedure in cases where continuing registration of a setting may be affected by the investigation.
In August 2019, this chapter was reviewed throughout and should be re-read.
- The Child
- The Strategy Meeting
- The Strategic Management Group (SMG)
- The Investigation Management Group (IMG)
- End of Enquiry/Investigation Meeting and Report
- Further Information
- Local Information
Complex and organised abuse may be defined as abuse involving one or more abusers and a number of related or non-related abused children and may take place in any setting. The adults concerned may be acting together to abuse children, sometimes acting in isolation or may be using an institutional framework or position of authority, such as a teacher, coach, faith group leader or be in a celebrity position to access and recruit children for abuse.
Such abuse can occur both as part of a network of abuse across a family or community or within institutions such as residential settings, boarding schools, in day care and in other provisions such as youth services, sports clubs, faith groups and voluntary groups. There will also be cases of children being abused via the use of electronic devices, such as mobile phones, computers, games consoles etc. which all access the Internet and in particular social networking sites.
Although in most cases of complex and organised abuse the abuser(s) is an adult, it is also possible for children / young people to be the perpetrators of such harm, with or without adult abusers.
Each investigation of complex and organised abuse will be different, according to the characteristics of each situation and the scale and complexity of the investigation. But all will require thorough planning, collaborative inter-agency working and attention to the needs of the child victim/s involved.
The investigation of complex abuse requires specialist skills from both police and social work staff which usually involves the formation of dedicated teams of professionals and will need consideration of the needs for victims for therapeutic services. The consequent legal proceedings may add to the timescales of such investigations.
Some investigations become extremely complex because of the number of places and people involved, and the timescale over which abuse is alleged to have occurred. In these circumstances a specialist Investigation Management Group (IMG) (see Section 7, The Investigation Management Group (IMG)), as well as a Strategic Management Group (SMG) (see Section 6, The Strategic Management Group (SMG)) may be set up.
The complexity is heightened where, as in non recent cases, the alleged victims are no longer living in the setting where the incidents occurred or where the alleged perpetrators are also no longer linked to the setting or employment role. These will all need to be taken into consideration when working with a child or adult victim. When the victim is vulnerable and unable to provide a full statement, careful consideration should be given to how to proceed to ensure that other children, now in contact with the alleged perpetrator, are also protected.
In addition to the Strategic Management Group / Investigation Management Group (see above), a senior Police Officer may convene a Gold Group if a particular investigation merits senior oversight from a police perspective. 'Gold' is formed to provide a strategic overview, set policies and to provide resourcing / logistics in support of the Strategic Management Group. Police may invite senior members of staff from relevant agencies to join the Gold Group, so that information can be shared and strategy agreed. It is not the remit of the Gold Group to direct investigations. These meetings are minuted and those minutes may be revealed to the prosecution, should criminal proceedings be undertaken.
The confidentiality of the information relevant to any Section 47 Enquiry and criminal investigation must be strictly maintained by those involved and must not be disclosed to others, including others within the agency, unless absolutely necessary.
3. The Child
The single and most important consideration is the safety and well-being of the child or children.
In reconciling the difference between the standard of evidence required for child protection purposes and the standard required for criminal proceedings, emphasis must be given to the protection of the children as the prime consideration.
The investigation and enquiries must also address the racial, religious, cultural, language, sexual orientation and gender needs of the child, together with any special needs of the child arising from illness or disability.
A victim support strategy and protocol should be established at the outset. Support will be required in pre-trial, trial and post-trial periods if the case/s proceed to court. Minimum periods for contact should be established. It is clear from experience in research about complex investigations that many victims and families feel strongly that it is important that they remain in contact with the same staff throughout the investigative process.
When concerns are raised or information received about a suspected case of complex and organised abuse, the matter should immediately be referred to the local Children's Services front door so that police and children's social care can take appropriate action and escalate as necessary.
If information received or a referral identifies a member of staff or if there is any suspicion that any managers currently employed by any agency are implicated, the matter should be referred to a senior manager and the Designated Officer (LADO) for appropriate action.
5. The Strategy Meeting
A Strategy Meeting should be arranged to take place as a matter of urgency to assess the need for future action to be taken and, in particular, whether a criminal investigation should take place.
The initial Strategy discussion/meeting, chaired by a senior manager of children's social care, must take place within one working day of the receipt of the referral and be formally recorded. Subsequent discussions/meetings will take place within the 15 working day timescale and should ensure the wider contribution of the most appropriate practitioners involved in the case.
The nominated senior staff of children's social care and the police should attend the meeting. The meeting will also involve senior staff from health, education and other agencies as required and, where necessary, must ensure coordination across local authority boundaries.
The Strategy discussion/meeting must carefully note:
- An assessment of the information known to date:
- The children considered to be at risk;
- The children who may be in current contact with possible abusers;
- Children who were, but no longer are, in contact with possible abusers;
- Possible victims who are now adults.
- Decide what further information is required at this stage and how it is to be obtained;
- Establish if / to what extent complex abuse has been uncovered;
- Undertake an initial mapping exercise to determine the scale of the investigation and possible individuals implicated as well as prepare:
- Witnesses to be interviewed prior to the interviews of children;
- Multiple and simultaneous interviews.
- Consider a plan including resource implications, for investigation to be presented to the management and resources strategy group;
- Consider any immediate protective action required and/or contingency plans.
A decision will need to be made by senior managers from the involved agencies as to whether the social work input into the enquiries/investigation can be managed in the conventional way or whether a specialist approach is required for example from a dedicated team outside the service.
This will usually depend on the number, geographical spread and age range of potential interviewees, as well as whether those implicated are foster carers or employees of any member agency.
Where the Strategy Discussion confirms that the investigation relates to (or potentially relates to) complex and organised abuse, the Chair of the Strategy Meeting will alert a senior officer in children's social care (Assistant/Deputy Director or equivalent) to set up a multi-agency Strategic Management Group (see Section 6, The Strategic Management Group (SMG)) to oversee the process. At this point, the local Statutory Safeguarding Partners should also be notified that a case of organised and complex abuse has been identified or is suspected.
Where a member of staff of any agency is implicated in the investigation, his or her line manager must not be a member of the Strategic Management Group.
6. The Strategic Management Group (SMG)
The Strategic Management Group will be chaired by a senior officer in children's social care (Assistant/Deputy Director or equivalent) and attended by senior colleagues from all the relevant agencies. The Strategic Management Group is responsible for setting the terms of reference for the investigation, overseeing the work of the the Investigation Management Group and ensuring a proportionate and appropriate response is given. If a Police Gold Group has been set up, the Chair of the Strategic Management Group will be responsible for feeding into it. The Strategic Management Group will:
- Complete the mapping process started by the Strategy Discussion as set out in Section 5, The Strategy Meeting;
- Set up an Investigation Management Group with terms of reference which clearly define how the two groups will work together (see Section 7, The Investigation Management Group (IMG));
- Hold regular strategic meetings and reviews, which must be recorded and attended by the Chair of the Investigation Management Group IMG, to consider progress, including the effectiveness of the joint working, the need for additional resources and next steps;
- Establish ownership of the strategic lead in the investigation;
- Decide the terms of reference and accountability for the investigating team, including the parameters and timescales of their enquiries/investigation;
- Bring together a team of people with the necessary training, expertise and objectivity to manage and conduct the criminal investigation and/or Section 47 Enquiry on a day to day basis. N.B. Line managers or colleagues of any person implicated in the investigation must not be involved and the involvement of any person from the work place under investigation must be considered with particular care;
- Decide whether there is a need for an independent team to investigate the allegations;
- Ensure that appropriate resources are deployed to the investigation including access to legal and other specialist advice, resources and information;
- Ensure that appropriate resources are available to meet the needs of the children and families or adult survivors, including any specific health issues arising from the abuse;
- Ensure that staff involved in the investigation are themselves supported with personal counselling if necessary and that issues of staff safety are addressed;
- Ensure that suitable accommodation and administrative support are available for the investigation;
- Ensure that an appropriate venue is available for interviews and the interviews are conducted in accordance with Achieving Best Evidence Guidance;
- Liaise as necessary with the Crown Prosecution Service at an early stage before arranging counselling or therapeutic services for a child so that the help can be given in a way which is consistent with the conduct of the criminal investigation;
- Agree a communications strategy including the handling of political and media issues, and communication as necessary with the Regulatory Authority;
- Ensure that records are kept safely, in accordance with statutory requirements, and securely stored with a high level of confidentiality maintained at all times, for example, by considering locking down electronic records to restrict access.
7. The Investigation Management Group (IMG)
The Strategic Management Group appoints the Investigation Management Group, agrees terms of reference and ways of working, for example, whether the Investigation Management Group can meet virtually. The Strategic Management Group also appoints the Investigation Management Group Chair who is responsible for managing and structuring the Investigation Management Group meetings.
Membership of this group should include operational representatives from children's social care, the police, health professionals and the local authorities legal services, with other agencies being invited to participate as appropriate.
The tasks and functions of the Group will be subject to the terms of reference agreed by the Strategic Management Group (SMG), and will include the following:
- To provide a forum where professionals can meet, exchange information and discuss the implementation of the agreed investigation strategy;
- To identify milestones and set clear timescales for review;
- To ensure a consistent strategy for interviewing victims within and outside the councils area;
- To keep the Strategic Management Group informed of resources and any shortfalls;
- To ensure a consistent and appropriate inter-agency approach to support victims and their families;
- To co-ordinate the inter-agency response to families and provide consistent information;
- To ensure information is shared appropriately with other agencies not represented on the Strategic Management Group or the Investigation Management Group;
- To ensure clarity of roles and responsibilities for staff involved in the investigation. Investigators will have full access to all records and key information;
- To ensure that relevant intelligence is passed between agencies.
8. End of Enquiry/Investigation Meeting and Report
The Waterhouse Inquiry report has noted the importance of adequate referral of information about suspected abusers. It is probable that an investigation will identify individuals who are suspected abusers but against whom prosecutions are not brought. If a suspected abuser is working with children in a child care position, or in the education service, evidence and information should be shared to support disciplinary proceedings and to enable, where appropriate, the referral of suspected abusers to the Disclosure and Barring Service (DBS) and the relevant regulatory bodies.
At the conclusion of the enquiry/investigation, the Strategic Management Group must evaluate the investigation, identify the lessons learned and prepare an Overview Report with recommendations and actions highlighting any practices, procedures or policies which may need further attention and require either inter agency or individual agency actions. This overview report should be considered by all the agencies' senior management teams who should also oversee the implementation of single agency actions.
The report should also be sent to the local Statutory Safeguarding Partners for consideration for a serious case review and monitoring of multi agency actions identified.